Payroll reports

Open Payroll → Payroll Reports to analyze completed payroll runs. Reports filter by the usual employee groupings plus pay group, period, and run state, and export to Excel or PDF.

Note

Viewing reports requires the View Payroll Reports permission.

Reports default to the most recent completed run, or to the newest run of any state when none is completed yet. The summary, bank instruction, and remittance reports cover completed runs, so they include Approved and Paid runs only.

The report library

Report	What it shows
Payroll Summary Report	A per-employee overview of payroll for a group, with View Payslip to open that employee’s payslip
Payroll Bank Instruction Report	Payment instructions for transferring salaries through a bank, used before authorizing the transfer
Payroll Type Reports	The payment types made during a period, categorized and totaled
Agency Bill Report	The bill each staffing agency invoices against. See below
Custom Reports	Build your own combination of fields and filters

Country-specific reports

Some reports appear only for organizations in a given country. The SSNIT contributions, income tax remittance, Tier 2, Tier 3, and Salary Structure reports are Ghana-only:

• SSNIT Contributions Remittance: employee and employer social security contributions.
• Income Tax Remittance: withheld income tax for the tax authority.
• Tier 2 / Tier 3 Reports: mandatory private-trustee pension contributions and the voluntary provident-fund equivalent.
• Salary Structure Report: the salary-structure breakdown for a group of employees.

The Payroll Summary Report, Payroll Bank Instruction Report, Payroll Type Reports, Agency Bill Report, and Custom Reports are available everywhere.

Good to know

If a report you expect is missing, check your organization’s country setting. Not every report is available in every country.

The Agency Bill Report

For organizations using outsourced staff, the Agency Bill Report rolls agency-supplied payroll into the amount each staffing agency is billed: FTE headcount, basic pay, overtime, shift allowances, every other billing component such as fees, statutory pass-throughs, per-day charges, and recoveries, and the total payable. The Excel export adds a department cross-cut with GL codes.

The figures are taken from the run as it stood, so they stay accurate when an employee later changes agency or department. Filter by payroll period, agency, and payroll state.

Reading them well

• Filter by payroll period and run state to compare specific runs; the defaults target the latest completed ones.
• Open an employee’s payslip directly from the Payroll Summary Report.
• The statutory figures come from your tax & statutory setup and your approved overtime. See Where overtime appears in reports.
• Every report has an About this report link that explains what it is for.